Strategic Planning Task Force

CONTACT INFORMATION

For the person completing this report.

Glen Haubold

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INFORMATION ABOUT THE BOARD

Board Website (if applicable)

https://plan.nmsu.edu/

Official Name of the Board

Strategic Planning Task Force

Effective date of establishment

02/2017

Authorized by

President

Board Reports To (if applicable)

President for the Las Cruces Campus/Chancellor for the NMSU System

Scope of Impact

System

Type of Board

Standing

Purpose

The Strategic Planning Task Force is charged with keeping the strategic planning process widespread and evergreen through the ongoing process of identifying strategies to overcome challenges, capitalize on opportunities, and celebrate successes.

Authority

To execute its charge, the committee will:
* Implement strategic plan alignment in areas;
* Establish institutional priorities based on grassroots support through consultation with stakeholders; and,
* Represent the institution’s strategic planning efforts to the Regents.

MEMBERSHIP

What is the process for selecting a chair?

The Chancellor appoints the Chair and/or Co-Chairs.

Chair for 2017-18 Academic Year

Name

Glen Haubold

Email

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Co-Chair for 2017-18 Academic Year

Co-chair Name

Melody Munson-Mcgee

Co-chair Email

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Chair for 2018-19 Academic Year

Name

Glen Haubold

Email

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Co-Chair for 2018-19 Academic Year

Co-chair Name

Melody Munson-Mcgee

Co-chair Email

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Additional Membership Details

Members are appointed by

Combination

Position appointment description

Representation by every college and major administrative unit is sought, and the committee make-up includes Community College representatives. Names are solicited by the Committee Co-Chairs and invitations are extended based upon suggestions from Deans, Vice-Presidents, and Department Heads.

Please note: The Members listed below are the Executive Committee and the Ex-officio/Non-Voting Members are members of the larger Strategic Planning Task Force Committee.

Is membership representative?

Yes

Please describe how the membership is representative.

Please see above about the process for extending membership invitations.

What university function/office is responsible for appointments?

The Chancellor's office approves recommendations for appointment through a solicitation process managed by the Committee Co-Chairs.

What are the terms of appointment?

The committee operates on a one-year cycle and membership may be renewed without term limits.

Are terms staggered?

No

Are members subject to reappointment?

Yes

Please explain the conditions under which members are subject to reappointment.

The committee operates on an annual cycle that closely follows continuous improvement; performance on KPI measures is reviewed. This was the 2018 timeline:

October – Presentation to the Board of Regents with approval
March – Revisions recommended
April – Training on the use of the alignment tool
April – KPI suggestions submitted for presentation to new leadership
May – Alignment tools 95% for all units

There are no term limits.

What is the process for filling vacant positions?

The Committee Co-Chairs will fill vacant positions or resignations in the same manner as for the membership selection, i.e., requests for representative members will be made of department heads and deans.

Member List
Name Title Member Type
Glen Haubold Assoc. VP, Facilities and Services Voting Member
Melody Munson-McGee Provost Chief of Staff Voting Member
Tanner Schaub Research Assc Professor, College of Agricultural, Consumer and Environmental Sciences Voting Member
Jeff Arterburn Professor, Distinguished, College of Arts & Sciences Voting Member
Kathy Brook Associate Dean, College of Business Voting Member
Gladys De Necochea Interim Acad Dept Head, College of Education Voting Member
David Rockstraw Acad Dept Head, Distinguished, College of Engineering Voting Member
Frances Hedjat Heiam College of Health and Social Services Voting Member
Susan Beck Department Head Library Voting Member
Norma Grijalva Chief Information Officer, Information & Communications Technology Voting Member
Bernadette Montoya Vice President for Student Affairs and Enrollment Management Voting Member
Paula Pierson Chief Budget Officer, Administration and Finance Voting Member
Adam Cavotta NMSU Employee Council Voting Member
Judy Bosland Asst Vice President, Office of Institutional Analysis Voting Member
Lakshmi Reddi Dean, Engineering College Voting Member
Janet Green Special Asst to the Chancellor Voting Member
Tina Byford Chief Oper Officer, Foundation Voting Member
Ophelia Watkins Director, Auxiliary Services Voting Member
Renay Scott President DACC Voting Member
MEETINGS & ADMINISTRATIVE SUPPORT

What university office/function provides administrative support to this board?

Facilities and Services provides the primary administrative support, with secondary support and backup provided by the President's office.

What are the requirements for the number of meetings to be held annually?

There are no requirements for a specific number of meetings although there is a published annual cycle that includes the annual board retreat in the fall.

Was the requirement for the number of meetings met?

No

Please explain why the requirement for the number of meetings was not met:

There no requirements for a specific number of meetings.

List of Meeting Dates

There were multiple planning sessions and meetings:

Strategic Planning 9/15/17
Strategic planning 9/25/17
Meeting w/Chancellor RE Strategic Planning Briefing 10/30/17
Strategic Planning Ctte Update Mtg 10/31/17
HLC Review Team Mtg on Strategic Planning, HR and Faculty Credentials 11/13/17
Strategic Planning Assignment Review w/Dr. Frances Nedjat-Haiem 11/13/17
Strategic Planning Ctte: Retention Group 11/15/17
Strategic Planning Committee w/Chancellor 11/28/17
Strategic Planning Committee 3/16/18
Strategic Planning Committee 4/13/18

Major Accomplishments

The committee reworded Vision 2020 Goals to be inclusive of the NMSU System and will be recommended removal of the strategies so that departments and units could develop their own. Several KPIs were eliminated to make the process simpler and because these particular KPIs were not easily measured. The significant accomplishment was the Unit Alignment Tool that was completed by nearly every unit and college. The committee co-chairs will be available to make numerous recommendations for changes and updates at the Board of Regents 2018 Fall Retreat.


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