Emergency Planning Committee

CONTACT INFORMATION

For the person completing this report.

Stephen Lopez

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INFORMATION ABOUT THE BOARD

Official Name of the Board

Emergency Planning Committee

Effective date of establishment

01/2012

Authorized by

President

Board Reports To (if applicable)

Chancellor

Scope of Impact

System

Type of Board

Standing

Purpose

To study, recommend, and implement coordinated emergency preparedness and response activities for the NMSU System. The committee will plan and coordinate for potential emergent conditions brought on by both natural and manmade situations that potentially place university system personnel or assets in harm’s way. Such incidents consist of, but are not limited to weather, fire, criminal acts, and hazardous material release.

Authority

1. Serves in an advisory capacity to NMSU System Chancellor regarding potential emergent situations, including, but not limited to, review and recommendations regarding the content and administration of the university’s All Hazards Emergency Operations Plans, as well as the distinct, multi-agency, Doña Ana County / City of Las Cruces All Hazard Mitigation Plan;

2. Serves in an advisory capacity to the NMSU System Chancellor regarding administration of Policy 2.25, Emergency Preparedness and other emergency response protocols;

3. Serves in advisory capacity to the Associate Vice President of Information Technology relating to issues pertaining to the administration of Policy 2.38.1.1.8, Emergency Notification;

4. Serves collectively, or through its individual members, as a resource to the various NMSU campuses, departments and other units regarding the development and application of their respective All Hazards Emergency Operations Plans;

5. Develops and coordinates the execution of, as well as after-action-review of NMSU System and/or campus wide training exercises and scenarios, in preparation for potential, actual emergencies;

6. Conducts post-critical incident reviews with pertinent personnel, in order to facilitate improvement in the university’s emergency and administrative responses;

7. Acts collectively, or through its individual members, to coordinate with other NM agencies, municipalities, local public bodies and the community on issues involving public safety, including but not limited to emergency preparedness training, risk and loss mitigation, and emergency response to catastrophic events;

8. Acts collectively, or through its individual members, to coordinate with administrative bodies on campus charged with responsibility for university health and safety, including but not limited to the 1) Communicable Disease Preparedness Committee, 2) University Safety Committee, 3) Institutional Biosafety Committee, 4) University Radiation Safety Committee, 5) Institutional Review Board; as well as with each NMSU component or department/unit, as requested, regarding its emergency plans required by Policy 2.25;

9. Develops and recommends the adoption, or revision, of university policies and/or protocols; and

10. Takes other action as may be directed by the NMSU Chancellor.

MEMBERSHIP

What is the process for selecting a chair?

The chair is permanently established as the AVP of Facilities, and the co-chair rotates annually between the Executive Director of EHS&RM, the Chief of Police, and the Fire Department Chief.

Chair for 2017-18 Academic Year

Name

Glen Haubold

Email

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Co-Chair for 2017-18 Academic Year

Co-chair Name

Stephen Lopez

Co-chair Email

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Chair for 2018-19 Academic Year

Name

Glen Haubold

Email

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Co-Chair for 2018-19 Academic Year

Co-chair Name

Katrina Doolittle

Co-chair Email

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Additional Membership Details

Members are appointed by

By Position

Position appointment description

See above.

Is membership representative?

Yes

Please describe how the membership is representative.

All campuses and major units related to safety are represented.

What university function/office is responsible for appointments?

The committee makes recommendations on appointments to the Chancellor.

What are the terms of appointment?

Permanent by position.

Are terms staggered?

No

Are members subject to reappointment?

Yes

Please explain the conditions under which members are subject to reappointment.

Permanent appointments as long as member holds the designated position.

What is the process for filling vacant positions?

By new member filling vacant position.

Member List
Name Title Member Type
Glen Haubold AVP of Facilities Voting Member
Johnny Carrillo Fire Chief Voting Member
Stephen Lopez Police Chief Voting Member
Katrina Doolittle Executive Director, EHS&RM Voting Member
Ophelia Watkins Director, Transportation & Parking Services Voting Member
Justin Bannister AVP of Marketing and University Communications Voting Member
Minerva Baumann Director, News and Media Relations Voting Member
Tim Dobson Executive Director, Facilities & Services Voting Member
Norma Grijalva Chief Information Officer Voting Member
John Roberts Deputy Chief Information Officer Voting Member
Michael Jasek Dean of Students Voting Member
Jeff Witte Director, NM Department of Agriculture Voting Member
Rod McSherry Assc. Provost for Intl. & Border Programs Voting Member
Renay Scott President, Doña Ana Community College Voting Member
Ken Van Winkle President, NMSU-Alamogordo Voting Member
Mickey Best President, NMSU-Grants Voting Member
John Gratton President, NMSU-Carlsbad Voting Member
Wayne Savage Facility Manager, Arrowhead Park Voting Member
Scott Field Assc. General Counsel Voting Member
Kathy Agnew Director, Procurement Services Voting Member
MEETINGS & ADMINISTRATIVE SUPPORT

What university office/function provides administrative support to this board?

Facilities and Services / Senior Administrative Assistant

What are the requirements for the number of meetings to be held annually?

None

Was the requirement for the number of meetings met?

Yes

List of Meeting Dates

July 27, 2017
August 18, 2017 - Special Session for CART Orientation
October 26, 2017
April 26, 2018

Major Accomplishments

• Updated Emergency Information Tab on safety.nmsu.edu website
• Updated Guide to Prepare a Departmental CoOP
• Bi-weekly Safety Tips on NMSU Hotline News Feed (22 total):
07/12/2017 Hawk awareness
07/26/2017 Heat illness prevention
08/09/2017 How to avoid mosquitoes
08/16/2017 Slow down, look around
08/30/2017 How to use high-intensity activated crosswalks
09/13/2017 2017 Fall Safety Training
09/27/2017 Fire prevention week
10/11/2017 What to do during major disaster, emergencies
11/08/2017 What to do if you smell natural gas
11/22/2017 Holiday security
12/06/2017 Winter holiday safety
12/20/2017 Celebrating the New Year
01/10/2018 Home fire drills
01/24/2018 Be a cautious driver
02/21/2018 Bicycle safety
03/07/2018 Spring forward and check your batteries
03/21/2018 Don’t drive distracted
04/04/2018 Beware of hawks on campus
05/02/2018 What’s your water level? (stay hydrated)
05/16/2018 Bicycle safety – NMSU Ride Your Bike to Work Day May 17
05/30/2018 Don’t get burned (sun)
06/13/2018 Personal safety and theft prevention while traveling

• Safety messages and timely warnings provided on social media to campus community to enhance message reach and penetration (total of 16 issued during the year via http://facebook.com/nmsupolice)
• Safety education and prevention programs provided to campus community:
o Fire extinguisher (monthly sessions, 56 people trained)
o First aid
o CPR (monthly and special sessions, 121 people certified to the American Heart Association CPR standard, 67 trained in hands-only CPR)
o Active killer/shooter (16 sessions)
o Aggie Welcome Orientation – public safety information (13 sessions)
o National Improvised Explosives Familiarization (by FBI)
o Other public safety and crime prevention programs (22 sessions)
• Online Emergency Preparedness and Loss Prevention mandatory training
• Distribution of NMSU Safety, Health & Security initiatives and annual refresher safety trainings
• All Hazards Emergency Operations Plan and CART Contact and Line of Succession information updated
• Testing of department Emergency Action Plans through unannounced fire drills (EHS&RM and Fire Department)
• Testing and use of Emergency Notification System tools:
o Fall system-wide test to all campuses, all personnel (students, faculty, and staff)
o Monthly system tests by Emergency Dispatch Center staff
o Use during 6 actual incidents (2 early closures of campus, 3 suspicious devices found, 1 water leak)
• Updated emergency contact lists and issuance of special access badges for critical personnel
• Monthly collaboration with key NMSU staff on Emergency Planning Committee
• Assisted in engaging Central Administration and University Administrative Council in tabletop scenarios related to hazardous chemical evacuation, weather closure, and bomb threat
• Full use of Offsite Command for large special events
• Preventive maintenance repairs to segment of utility tunnel system
• Full implementation of Unmanned Aircraft Systems policy and procedures
• Compliance testing of all fire protection and suppression systems, eye-wash stations, and emergency showers
• Hazardous waste removal program for labs and work areas
• Fire Stair Chair equipment obtained, deployed, and training conducted (NMSUFD)
• ISO Rating Improvement for Las Cruces Campus (NMSUFD)
• Campus Community Emergency Response Team (C-CERT) program re-started
• Multi-agency functional exercises (Feb. 19 and Feb. 23) with Las Cruces Police and NMSU Police on rescue team protection during active killer incident responses
• Deployment of Narcan to police officers at Las Cruces and DACC campuses to handle opioid overdose cases
• Coordination with National Weather Service on event management and cooperation with NWS Integrated Warning Team
• Stop the Bleed training program for public safety and general community members


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