Compliance Oversight Committee

CONTACT INFORMATION

For the person completing this report.

Luis Vazquez

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INFORMATION ABOUT THE BOARD

Official Name of the Board

Compliance Oversight Committee

Effective date of establishment

08/2014

Authorized by

President

Scope of Impact

System

Type of Board

Standing

Purpose

New Mexico State University (NMSU) operates within complex regulatory environments that are
constantly changing. The number of laws, rules and regulations increased focus on regulatory and
statutory compliance at colleges and universities by federal and state agencies, and consequences of
noncompliance make it increasingly important and necessary for NMSU to fully understand the scope
of the compliance activities across the institution. Historically, compliance oversight has not been
centralized or performed through a coordinated effort. No one individual, department, or committee is
responsible for ensuring compliance with laws and regulations. This lack of coordination increases the
risk of noncompliance going undetected and limits the likelihood that compliance concerns will be
appropriately communicated. This supports the need for a central compliance oversight function at the NMSU.
The purpose of this committee is to be responsible for assuring compliance with laws and regulations that impact
functional areas and provides guidance relative to regulatory compliance matters, along with ensuring compliance
with NMSU’s regulatory requirements.

Authority

The Compliance Oversight Committee is under the authority of the President of the New Mexico State University (NMSU). It is currently reviewing compliance issues and processes at NMSU.

MEMBERSHIP

What is the process for selecting a chair?

The Chair was appointed by the Chancellor of the university

Chair for 2017-18 Academic Year

Name

Luis Vazquez

Email

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Co-Chair for 2017-18 Academic Year

Chair for 2018-19 Academic Year

Name

Luis Vazquez

Email

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Co-Chair for 2018-19 Academic Year

Additional Membership Details

Members are appointed by

By Position

Position appointment description

The members were appointed by the authority of the office of which they represent on the committee (i.e., athletics, audit, etc.). The members were selected by the highest ranking administrator in the office of which they represent on the committee

Is membership representative?

Yes

Please describe how the membership is representative.

The members represent the various areas of compliance for the university and are responsible for those areas in each of their units that contribute to the overall compliance issues in the university.

What university function/office is responsible for appointments?

Office of the President: Currently the Committee is in hiatus until further notice or an Associate Vice President for Compliance has been hired

What are the terms of appointment?

Currently, terms are that the participants will remain on the committee until they are replaced by the department that appointed them to fulfill this role.

Are terms staggered?

No

Are members subject to reappointment?

Yes

Please explain the conditions under which members are subject to reappointment.

The reappointments are related to selection by the department they represent, expertise and knowledge base of compliance issues for their area.

What is the process for filling vacant positions?

The department from which they are appointed from makes these decisions.

Member List
Name Title Member Type
Voting Member
MEETINGS & ADMINISTRATIVE SUPPORT

What university office/function provides administrative support to this board?

VPR-Currently in Hiatus

What are the requirements for the number of meetings to be held annually?

When the committee resumes, meetings are held once a month currently until the committee becomes an office Board. the Committee meets once a month

Was the requirement for the number of meetings met?

Yes

List of Meeting Dates

All meetings were met until the committee went into Hiatus, once the new leadership makes a decision, the committee will resume or remain in hiatus.

Major Accomplishments

Over the time the committee developed a website, risk matrix and gather analytical data in each are of compliance served by NMSU.


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