Exempt Compensation Review Committee (ECRC)

CONTACT INFORMATION

For the person completing this report.

Abigail Denham Denham

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INFORMATION ABOUT THE BOARD

Board Website (if applicable)

https://hr.nmsu.edu/employment/salary/

Official Name of the Board

Exempt Compensation Review Committee (ECRC)

Effective date of establishment

07/2015

Authorized by

Provost

Board Reports To (if applicable)

Director of Employment & Compensation Services

Scope of Impact

System

Type of Board

Standing

Purpose

In accordance with Chapter 5 of the Administrative Guidelines for Compensation Management for Exempt Staff, an Exempt Comp Review Committee (ECRC) was created to render decisions for appeals related to reclassification decisions. In accordance with Chapter 5 of the Guidelines, an Exempt Comp Review Committee (ECRC) was created to render decisions for appeals related to reclassification decisions. The ECRC is comprised of representatives of the following divisions: Admin and Finance; Dona Ana Community College; Office of the Executive Vice President and Provost; Office of the President; Office of Vice President for Research; and Student Affairs and Enrollment Management. Also serving on the ECRC, as nonvoting members, will be an HR Services Representative and other NMSU functional experts, as appropriate. The current members (see attached list) have completed their two year term/commitment and it is time to select new committee members. We are requesting that you select one exempt level committee member and one exempt level alternate to represent your division/unit on the ECRC.

Authority

Decision-making

MEMBERSHIP

What is the process for selecting a chair?

The committee is given the latitude to select a chair either for the duration of the appointment period (two years) or some other method. The first committee elected to rotate the chair responsibilities for each monthly meeting. Note: the meetings are only held if there are appeals submitted.

Chair for 2017-18 Academic Year

Name

No Chair No Chair

Email

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Co-Chair for 2017-18 Academic Year

Chair for 2018-19 Academic Year

Name

No Chair No Chair

Email

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Co-Chair for 2018-19 Academic Year

Additional Membership Details

Members are appointed by

Combination

Position appointment description

The ECRC is comprised of representatives of the following divisions: Admin and Finance; Dona Ana Community College; Office of the Executive Vice President and Provost; Office of the President; Office of Vice President for Research; and Student Affairs and Enrollment Management. Also serving on the ECRC, as nonvoting members, will be an HR Services Representative and other NMSU functional experts, as appropriate. The senior administrator for each of the representative divisions appoints both the committee member and the alternative.

Is membership representative?

Yes

Please describe how the membership is representative.

The ECRC is comprised of representatives of the following divisions: Admin and Finance; Dona Ana Community College; Office of the Executive Vice President and Provost; Office of the President; Office of Vice President for Research; and Student Affairs and Enrollment Management. Also serving on the ECRC, as nonvoting members, will be an HR Services Representative and other NMSU functional experts, as appropriate.

The divisions were selected to cover job families that have large numbers of exempt staff. As needed, functional experts are invited to the meeting as a resource to help navigate the various classification fields and duties.

What university function/office is responsible for appointments?

Human Resource Services

What are the terms of appointment?

Two (2) years

Are terms staggered?

No

Are members subject to reappointment?

Yes

Please explain the conditions under which members are subject to reappointment.

The expectations for this committee are:
1. Two year term/commitment.
2. Attendance at an annual training – not to exceed 2-hours.
3. Monthly participating in ECRC meetings to review appeals. Number of meetings and length of meetings will vary depending on the number of appeals to be heard.
4. Review of appeals related to classifications decisions for exempt positions and will not include a review of decisions related to salaries.
5. Render a final decision on appeals based on information presented at monthly meetings.

What is the process for filling vacant positions?

A memorandum is sent to each of the senior leaders for the designated divisions. The memo is requesting the appointment of two representatives (6 committee members and 6 alternates).

Member List
Name Title Member Type
Renee Pardee Database Report Writer Voting Member
Amadeo Ledesma VP Student Services Voting Member
Adam Cavotta Univ. Training Specialist Voting Member
Shawn Werner Assoc. Director, Teaching Center Voting Member
Stephen Lopez Chief of Police Voting Member
Clayton Bradley Real Estate & Water Development Voting Member
Pamela Roggow Director, HR Ops Voting Member
Pamela Jeffries Director, Enterprise IT Voting Member
Cheri Lambeth Director, Busn. & Resource Planning Voting Member
Victoria Gallegos Business Manager Voting Member
Danois Montoya Assoc. Director, Campus Health & Wellness Voting Member
Michelle Saenz-Adams Assoc. Director, Student Success Voting Member
Abigail Denham Dir, Employment & Comp Services Non-voting Member
Jessica Ulmer HR Specialist, Senior Non-voting Member
Yesenia Palma-Dominguez HR Specialst, Senior Voting Member
MEETINGS & ADMINISTRATIVE SUPPORT

What university office/function provides administrative support to this board?

Human Resource Services, Employment and Compensation Services

What are the requirements for the number of meetings to be held annually?

12 meetings; one (1) per month, if there are appeals to be heard

Was the requirement for the number of meetings met?

Yes

List of Meeting Dates

First Tuesday of every month, if there are appeals to be heard.

Major Accomplishments

None


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