|CONTACT INFORMATION||For the person completing this report.|
|INFORMATION ABOUT THE BOARD|
|Official Name of the Board||Emergency Planning Committee|
|Effective date of establishment||05/2009|
|Authorized by||Administrative Rules and Procedures (ARP)|
|Board Reports To (if applicable)||Chancellor|
|Scope of Impact||System|
|Type of Board||Standing|
To study, recommend, and implement coordinated emergency preparedness and response activities for the NMSU System. The committee will plan and coordinate for potential emergent conditions brought on by both natural and manmade situations that potentially place university system personnel or assets in harm’s way. Such incidents consist of, but are not limited to weather, fire, criminal acts, and hazardous material release.
1. Serves in an advisory capacity to NMSU System Chancellor regarding potential emergent situations, including, but not limited to, review and recommendations regarding the content and administration of the university’s All Hazards Emergency Operations Plans, as well as the distinct, multi-agency, Doña Ana County / City of Las Cruces All Hazard Mitigation Plan;
2. Serves in an advisory capacity to the NMSU System Chancellor regarding administration of Policy 2.25, Emergency Preparedness and other emergency response protocols;
3. Serves in advisory capacity to the Associate Vice President of Information Technology relating to issues pertaining to the administration of Policy 18.104.22.168.8, Emergency Notification;
4. Serves collectively, or through its individual members, as a resource to the various NMSU campuses, departments and other units regarding the development and application of their respective All Hazards Emergency Operations Plans;
5. Develops and coordinates the execution of, as well as after-action-review of NMSU System and/or campus wide training exercises and scenarios, in preparation for potential, actual emergencies;
6. Conducts post-critical incident reviews with pertinent personnel, in order to facilitate improvement in the university’s emergency and administrative responses;
7. Acts collectively, or through its individual members, to coordinate with other NM agencies, municipalities, local public bodies and the community on issues involving public safety, including but not limited to emergency preparedness training, risk and loss mitigation, and emergency response to catastrophic events;
8. Acts collectively, or through its individual members, to coordinate with administrative bodies on campus charged with responsibility for university health and safety, including but not limited to the 1) Communicable Disease Preparedness Committee, 2) University Safety Committee, 3) Institutional Biosafety Committee, 4) University Radiation Safety Committee, 5) Institutional Review Board; as well as with each NMSU component or department/unit, as requested, regarding its emergency plans required by Policy 2.25;
9. Develops and recommends the adoption, or revision, of university policies and/or protocols; and
10. Takes other action as may be directed by the NMSU Chancellor.
|What is the process for selecting a chair?|
The chair is permanently established as the AVP of Facilities, and the co-chair rotates annually between the Executive Director of EHS&RM, the Chief of Police, and the Fire Department Chief.
|Chair for 2018-19 Academic Year|
|Co-Chair for 2018-19 Academic Year|
|Co-chair Name||Glen Haubold|
|Additional Membership Details|
|Members are appointed by||By Position|
|Position appointment description|
|Are terms staggered?||No|
|Are members subject to reappointment?||Yes|
|Please explain the conditions under which members are subject to reappointment.|
Permanent appointments as long as member holds the designated position.
|What is the process for filling vacant positions?|
By new member filling vacant position.
|MEETINGS & ADMINISTRATIVE SUPPORT|
|What university office/function provides administrative support to this board?|
Facilities and Services / Senior Administrative Assistant
|What are the requirements for the number of meetings to be held annually?|
|Was the requirement for the number of meetings met?||Yes|
|List of Meeting Dates|
July 26, 2018
• Stay Safe web site was developed and released with Chancellor’s video and message