Emergency Planning Committee

CONTACT INFORMATIONFor the person completing this report.
NameKatrina Doolittle
EmailEmail hidden; Javascript is required.
INFORMATION ABOUT THE BOARD
Official Name of the BoardEmergency Planning Committee
Effective date of establishment05/2009
Authorized byAdministrative Rules and Procedures (ARP)
Board Reports To (if applicable)Chancellor
Scope of ImpactSystem
Type of BoardStanding
Purpose

To study, recommend, and implement coordinated emergency preparedness and response activities for the NMSU System. The committee will plan and coordinate for potential emergent conditions brought on by both natural and manmade situations that potentially place university system personnel or assets in harm’s way. Such incidents consist of, but are not limited to weather, fire, criminal acts, and hazardous material release.

Authority

1. Serves in an advisory capacity to NMSU System Chancellor regarding potential emergent situations, including, but not limited to, review and recommendations regarding the content and administration of the university’s All Hazards Emergency Operations Plans, as well as the distinct, multi-agency, Doña Ana County / City of Las Cruces All Hazard Mitigation Plan;

2. Serves in an advisory capacity to the NMSU System Chancellor regarding administration of Policy 2.25, Emergency Preparedness and other emergency response protocols;

3. Serves in advisory capacity to the Associate Vice President of Information Technology relating to issues pertaining to the administration of Policy 2.38.1.1.8, Emergency Notification;

4. Serves collectively, or through its individual members, as a resource to the various NMSU campuses, departments and other units regarding the development and application of their respective All Hazards Emergency Operations Plans;

5. Develops and coordinates the execution of, as well as after-action-review of NMSU System and/or campus wide training exercises and scenarios, in preparation for potential, actual emergencies;

6. Conducts post-critical incident reviews with pertinent personnel, in order to facilitate improvement in the university’s emergency and administrative responses;

7. Acts collectively, or through its individual members, to coordinate with other NM agencies, municipalities, local public bodies and the community on issues involving public safety, including but not limited to emergency preparedness training, risk and loss mitigation, and emergency response to catastrophic events;

8. Acts collectively, or through its individual members, to coordinate with administrative bodies on campus charged with responsibility for university health and safety, including but not limited to the 1) Communicable Disease Preparedness Committee, 2) University Safety Committee, 3) Institutional Biosafety Committee, 4) University Radiation Safety Committee, 5) Institutional Review Board; as well as with each NMSU component or department/unit, as requested, regarding its emergency plans required by Policy 2.25;

9. Develops and recommends the adoption, or revision, of university policies and/or protocols; and

10. Takes other action as may be directed by the NMSU Chancellor.

MEMBERSHIP
What is the process for selecting a chair?

The chair is permanently established as the AVP of Facilities, and the co-chair rotates annually between the Executive Director of EHS&RM, the Chief of Police, and the Fire Department Chief.

Chair for 2018-19 Academic Year
NameKatrina Doolittle
EmailEmail hidden; Javascript is required.
Co-Chair for 2018-19 Academic Year
Co-chair NameGlen Haubold
Co-chair EmailEmail hidden; Javascript is required.
Additional Membership Details
Members are appointed byBy Position
Position appointment description

See above.

Are terms staggered?No
Are members subject to reappointment?Yes
Please explain the conditions under which members are subject to reappointment.

Permanent appointments as long as member holds the designated position.

What is the process for filling vacant positions?

By new member filling vacant position.

Member List
Name Title Member Type
Glen Haubold Associate VP of Facilities Voting Member
Johnny Carrillo Fire Chief Voting Member
Stephen Lopez Police Chief Voting Member
Katrina Doolittle Executive Director Environmental Health Safety & Risk Management Voting Member
Ophelia Watkins Director of Transportation / Parking Services Voting Member
Justin Bannister Assc VP, Univ Comm/Mkting Svcs Voting Member
Minerva Baumann Director News and Media Relations Voting Member
Tim Dobson Executive Director Facilities and Services Voting Member
Norma Grijalva Chief Information Officer Information and Communication Technologies Voting Member
John Roberts Deputy Chief Information Officer ICT Voting Member
Will Waller Interim Dean of Students Voting Member
Jeff Witte Director/Secretary or Designee NM Department of Agriculture Voting Member
Rod McSherry Associate Provost for International and Border Programs or designee Voting Member
Renay Scott Dona Ana Community College President or designee Voting Member
Ken Van Winkle Alamogordo Community College President or designee Voting Member
Mickey Best Grants Community College President or designee Voting Member
John Gratton Carlsbad Community College President or designee Voting Member
Wayne Savage Facility Manager Arrowhead Center Voting Member
Scott Field General Counsel or designee Voting Member
Kathy Agnew Director, Procurement Services Voting Member
MEETINGS & ADMINISTRATIVE SUPPORT
What university office/function provides administrative support to this board?

Facilities and Services / Senior Administrative Assistant

What are the requirements for the number of meetings to be held annually?

None

Was the requirement for the number of meetings met?Yes
List of Meeting Dates

July 26, 2018
August 4, 2018
August 23, 2018
September 27, 2018
October 25, 2018
January 14, 2019 Exercise
January 24, 2019
February 28, 2019
April 25, 2019
May 14, 2019 Exercise
May 23, 2019
June 27, 2019

Major Accomplishments

• Stay Safe web site was developed and released with Chancellor’s video and message
• NMSU CART briefing exercised three scenarios including weather closure, hazardous chemical release and bomb threat
• NMSU CART and University Administrative Council exercised international terrorism event
• Report summarizing exercise and follow-up actions
• Recommendation for centralized scheduling
• Recommendation for centralized travel tracking
• Managed multiple unplanned utility outages
• DAC/CLC Local Emergency Planning Active Shooter full scale exercise conducted on Early College High School /NMSU land
• AHEOP revision finalized and manuals distributed and plan with appendices excluded is posted on web
• Off-site Unified Command Post
• Tunnel repair
• Upgrades to Everbridge Notification System
• Spring all-NMSU emergency notification test
• Fall all-NMSU emergency notification test
• Emergency Evacuation Plans standardized and updated on campus
• Bi-weekly Safety Message campaign via NMSU Hotline
• Delivery of online Emergency Preparedness Training module to all faculty and staff
• Spring Fire Drills
• Fall Fire Drills
• Compliance testing of all fire protection and suppression systems, eye-wash and emergency showers
• Lab, shop and building inspections (EHS&RM and FIRE)
• Hazardous materials management including waste disposal
• Run, Hide, Fight. Active Shooter training
• Fire Extinguisher training
• CPR training. Certificate course and hands-only
• Employee safety training online or instructor led for all new faculty and staff
• Aggie Safety Event at the NMSU Fire Station


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