|CONTACT INFORMATION||For the person completing this report.|
|INFORMATION ABOUT THE BOARD|
|Official Name of the Board||Assignment Advisory Group (aka AAG)|
|Effective date of establishment||12/2015|
|Authorizing Body or Official||BOR Policy|
|Type of Board||Standing|
|Board Reports To (if applicable)||Chancellor|
The Assignment Advisory Group (AAG) consists of four members, including the Chancellor, the Executive Vice President and Provost, the Faculty Senate Chair and Faculty Senate Vice Chair. The AAG's role is to officially commence the formal review process for new and revised policies and rules, and to assign them to either the Administrative Track or the Academic Track to focus the vetting process. The AAG designates which representative and other official university constituencies ("Review Groups") will be asked to officially provide review and comment relative to each proposal. (Note: any member or group from the university community is welcome to provide review and comment, whether formally assigned by the AAG or not.)
|Scope of Impact||System|
The AAG is responsible to make decisions which determine the path(s) that policy and rule proposals will follow during the Review and Comment period. (See ARP, Rule 1.10, Part 6. Sections C. 1. and 2.)
|Chair for 2016-17 Academic Year|
|Co-Chair for 2016-17 Academic Year|
|Was there a co-chair for 2016 - 2017?||No|
|Chair for 2017-18 Academic Year|
|Co-Chair for 2017-18 Academic Year|
|Is there a co-chair for 2017 - 2018?||No|
|Additional Membership Details|
|What university function/office is responsible for appointments?|
Regents Policy 1.10 and corresponding Rule 1.10 designate the four university officials who make up the AAG (Chancellor, EVP/Provost, Faculty Senate Chair and Vice Chair. The University General Counsel or designee provides procedural guidance and administrative support to the AAG.
|Members are appointed by||By Position|
|Position appointment description|
The membership consists of the Chancellor, the Executive Vice President and Provost, the Faculty Senate Chair and Faculty Senate Vice Chair. (See ARP, Rule 1.10, Part 6, Section C.) General Counsel attends the meetings to provide procedural guidance and administrative support.
|Is membership representative?||No|
|What are the terms of appointment?|
n/a determined by position appointment
|Are terms staggered?||No|
|Are members subject to reappointment?||Yes|
|Please explain the conditions under which members are subject to reappointment.|
Membership will change in accordance with who holds the position appointments.
|List board members for the 2016-17 academic year:||For each member, provide name, title and college/department affiliation under the appropriate heading below (i.e. voting member OR ex-officio/non-voting member).|
|What is the process for filling vacant positions?|
|What is the process for selecting a chair?|
Decisions are made by majority vote, with the Chancellor's vote controlling in the event of a tie. Technically, there is no chair.
|Number of voting members||4|
|Number of ex-officio/non-voting members||0|
|Voting Member 1|
|Voting Member 1 Name||Garrey Carruthers|
|Department||Office of the Chancellor|
|Voting Member 2 Name||Dan Howard|
|Voting Member 2|
|Title||Executive Vice President and Provost|
|Voting Member 3|
|Department||Office of the Provost|
|Voting Member 3 Name||Christopher Brown|
|Title||Faculty Senate Chair|
|Voting Member 4|
|Voting Member 4 Name||Rolfe Sassenfeld|
|Title||Faculty Senate Vice Chair|
|Voting Member 5|
|Voting Member 6|
|Voting Member 7|
|Voting Member 8|
|Voting Member 9|
|Voting Member 10|
|Voting Member 11|
|Voting Member 12|
|Voting Member 13|
|Voting Member 14|
|Voting Member 15|
|Voting Member 16|
|Voting Member 17|
|Voting Member 18|
|Voting Member 19|
|Voting Member 20|
|Voting Member 21|
|Voting Member 22|
|Voting Member 23|
|Voting Member 24|
|Voting Member 25|
|Voting Member 26|
|Voting Member 27|
|Voting Member 28|
|Voting Member 29|
|Voting Member 30|
|Voting Member 31|
|Voting Member 32|
|Voting Member 33|
|Voting Member 34|
|Voting Member 35|
|Voting Member 36|
|Voting Member 37|
|Voting Member 38|
|Voting Member 39|
|Voting Member 40|
|Voting Member 41|
|Voting Member 42|
|Voting Member 43|
|Voting Member 44|
|Voting Member 45|
|Voting Member 46|
|Voting Member 47|
|Voting Member 48|
|Voting Member 49|
|Voting Member 50|
|Voting Member 51|
|Voting Member 52|
|Voting Member 53|
|Voting Member 54|
|Voting Member 55|
|Voting Member 56|
|Voting Member 57|
|Voting Member 58|
|Voting Member 59|
|Voting Member 60|
|Voting Member 61|
|Voting Member 62|
|Voting Member 63|
|Voting Member 64|
|Voting Member 65|
|Voting Member 66|
|Voting Member 67|
|Voting Member 68|
|Ex-officio/Non-Voting Member 1|
|Ex-officio/Non-Voting Member 2|
|Ex-officio/Non-Voting Member 3|
|Ex-officio/Non-Voting Member 4|
|Ex-officio/Non-Voting Member 5|
|Ex-officio/Non-Voting Member 6|
|Ex-officio/Non-Voting Member 7|
|Ex-officio/Non-Voting Member 8|
|Ex-officio/Non-Voting Member 9|
|Ex-officio/Non-Voting Member 10|
|Ex-officio/Non-Voting Member 11|
|Ex-officio/Non-Voting Member 12|
|Ex-officio/Non-Voting Member 13|
|Ex-officio/Non-Voting Member 14|
|Ex-officio/Non-Voting Member 15|
|Ex-officio/Non-Voting Member 16|
|Ex-officio/Non-Voting Member 17|
|Ex-officio/Non-Voting Member 18|
|Ex-officio/Non-Voting Member 19|
|Ex-officio/Non-Voting Member 20|
|Ex-officio/Non-Voting Member 21|
|Ex-officio/Non-Voting Member 22|
|Ex-officio/Non-Voting Member 23|
|Ex-officio/Non-Voting Member 24|
|MEETINGS & ADMINISTRATIVE SUPPORT|
|What university office/function provides administrative support to this board?|
University General Counsel (aka UGC)
|What are the requirements for the number of meetings to be held annually?|
AAG meetings are typically monthly, and precede University Administrative Council meetings by several days.
|Was the requirement for the number of meetings met?||Yes|
|List of Meeting Dates|
July 11, 2016
The AAG did not meet in May or June of 2017.
The policy and rule proposals developed by members of the university community during the past academic year, received by the Assignment Advisory Group (AAG) to initiate the formal review and approval processes, are listed below. The guidance provided by the members of the AAG, to assign to either the academic or administrative track, and to seek review/comment from relevant university stakeholders, helps to streamline the process which culminates in final consideration and action by the Board of Regents (policies) or by the Chancellor (administrative rules/procedures).
It is an accomplishment in and of itself that many proposals are moving forward again. The number of complex or controversial policies/rules/procedures which have been able to be updated since the establishment of the AAG and review/comment protocols evidences the need for streamlining the reviews by the relevant stakeholders. In the past, proposals were not able to reach final completion, due to a perception that all NMSU constituencies must review all proposals, and if there was disagreement amongst different groups or individuals, that the proposal should not move forward for a vote.
July 11, 2016:
August 5, 2016:
Proposed amendment to policy 5.94.20, Intellectual Property and Patents, renumbered as 11.05, Intellectual Property Management. At time of this report, the amendment, superseding former Policy 5.94.20, has been adopted.
Proposed substantive amendment to Rule 5.94.20 - Intellectual Property and Patents, renumbered as Rule 11.05 - Intellectual Property Management. At time of this report, the amendment, superseding former Rule 5.94.20, has been adopted.
September 9, 2016:
Proposed New Regents Policy 17.00, Athletics. At time of this report: the proposed new policy has been adopted.
Proposed amendment to Rule 7.08 - Employee Health Center (revised to Employee Assistance Program). At time of this report, the amendment has been approved.
Proposed amendment to Rule 7.20.42 - Faculty Care Leave. At the time of this report, this amendment has been approved.
Proposed New Rule 16.20- Unmanned Aircraft Systems (aka Drones), regulating drones on campus. At time of this report, this new rule has been adopted.
October 3, 2016:
Proposed repeal of Rule 4.40 - Layoff/Financial Exigency. At time of this report, the proposed repeal has been approved.
Proposed amendment to Regents Policy 1.05.20 to repeal Section E. At time of this report, this amendment has been approved.
November 4, 2016:
December 2, 2016:
Proposed Amendment to Rule 2.36 - Payment Card Industry- Data Security Standards. At the time of this report: this amendment has been approved.
January 6, 2017:
February 10, 2017:
Proposed New Regents Policy 2.00, Organizational Charts and Reporting Relationships. At time of this report, the new policy has been adopted.
Proposed repeal of Rules from Chapter 1 of the Administrative Rules and Procedures of NMSU (the ARP), due to duplication in the Regents Policy Manual (RPM). At the time of this report, the proposed repeal(s) have been approved.
Proposed New Rule 15.50 - Management of Health Information - HIPAA Compliance. At the time of this report, this rule has been adopted.
Proposed Revised Rule 6.55 - Distance Education. At the time of this report, this revised rule has been approved.
March 8, 2017:
Proposed Amendment to Rule 6.26 - Credit Hour Calculation; Class Schedules and Catalogs - At the time of this report, the amendment has been adopted.
Three proposals for new Rules 14.69 - University Academic and Business Travel, 16.69 - Requirements for University Related International Travel, and 16.70 - Education Abroad, collectively re-structuring and substantively revising current Rules 2.69 -Travel, 2.69.1 - International Travel Generally, and 2.69.2 - International Travel in Countries Subject to U.S. Travel Warnings. At time of this report, these proposed amendments remain pending.
April 6, 2017:
Proposed amendment to Rule 5.45.10 - Department Head Leaves, for clarity and consistency with amendments reducing leave accrual rates as adopted the previous year via amendments to other benefit policies/rules. At time of this report, the amendment has been adopted.