CONTACT INFORMATION | For the person completing this report. |
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Name | Johnny Carrillo |
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INFORMATION ABOUT THE BOARD | |
Official Name of the Board | Emergency Planning Committee |
Effective date of establishment | 01/2012 |
Authorizing Body or Official | President |
Type of Board | Standing |
Board Reports To (if applicable) | Chancellor |
Purpose | To study, recommend, and implement coordinated emergency preparedness and response activities for the NMSU System. The committee will plan and coordinate for potential emergent conditions brought on by both natural and manmade situations that potentially place university system personnel or assets in harm’s way. Such incidents consist of, but are not limited to weather, fire, criminal acts, and hazardous material release. |
Scope of Impact | System |
Authority | 1. Serves in an advisory capacity to NMSU System Chancellor regarding potential emergent situations, including, but not limited to, review and recommendations regarding the content and administration of the university’s All Hazards Operations Plans, as well as the distinct, multi-agency, Doña Ana County / City of Las Cruces All Hazard Mitigation Plan; 2. Serves in an advisory capacity to the NMSU System Chancellor regarding administration of Policy 2.25, Emergency Preparedness and other emergency response protocols; 3. Serves in advisory capacity to the Associate Vice President of Information Technology relating to issues pertaining to the administration of Policy 2.38.1.1.8, Emergency Notification; 4. Serves collectively, or through its individual members, as a resource to the various NMSU campuses, departments and other units regarding the development and application of their respective All Hazards Operations Plans; 5. Develops and coordinates the execution of, as well as after-action-review of NMSU System and/or campus wide training exercises and scenarios, in preparation for potential, actual emergencies; 6. Conducts post-critical incident reviews with pertinent personnel, in order to facilitate improvement in the university’s emergency and administrative responses; 7. Acts collectively, or through its individual members, to coordinate with other NM agencies, municipalities, local public bodies and the community on issues involving public safety, including but not limited to emergency preparedness training, risk and loss mitigation, and emergency response to catastrophic events; 8. Acts collectively, or through its individual members, to coordinate with administrative bodies on campus charged with responsibility for university health and safety, including but not limited to the 1) Communicable Disease Preparedness Committee, 2) University Safety Committee, 3) Institutional Biosafety Committee, 4) University Radiation Safety Committee, 5) Institutional Review Board; as well as with each NMSU component or department/unit, as requested, regarding its emergency plans required by Policy 2.25; 9. Develops and recommends the adoption, or revisión, of university policies and/or protocols; and 10. Takes other action as may be directed by the NMSU Chancellor. |
Chair for 2016-17 Academic Year | |
MEMBERSHIP | |
Name | Glen Haubold |
First | Glen |
Last | Haubold |
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Co-Chair for 2016-17 Academic Year | |
Was there a co-chair for 2016 - 2017? | Yes |
Co-chair Name | Johnny Carrillo |
First | Johnny |
Last | Carrillo |
Co-chair Email | Email hidden; Javascript is required. |
Name | Glen Haubold |
Chair for 2017-18 Academic Year | |
First | Glen |
Co-Chair for 2017-18 Academic Year | |
Last | Haubold |
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Is there a co-chair for 2017 - 2018? | Yes |
Co-chair Name | Stephen Lopez |
First | Stephen |
Last | Lopez |
Co-chair Email | Email hidden; Javascript is required. |
Additional Membership Details | |
What university function/office is responsible for appointments? | The committee makes recommendations to the Chancellor. |
Members are appointed by | By Position |
Position appointment description | See above regarding self-governance. |
Is membership representative? | Yes |
What are the terms of appointment? | Departments are represented for the life of the committee. |
Please describe how the membership is representative. | Every NMSU component is involved. |
Are terms staggered? | No |
Are members subject to reappointment? | Yes |
Please explain the conditions under which members are subject to reappointment. | Terms are not staggered, and these are departmental positions. |
List board members for the 2016-17 academic year: | For each member, provide name, title and college/department affiliation under the appropriate heading below (i.e. voting member OR ex-officio/non-voting member). |
What is the process for filling vacant positions? | The permanent co-chair would contact a department that has a vacancy and request to fill that vacancy within that area. |
What is the process for selecting a chair? | The permanent co-chair is the AVP of Facilities; the Executive Director of EHS, the Chief of Police and the Fire Department Chief are the rotating co-chairs. |
Number of voting members | 20 |
Number of ex-officio/non-voting members | 0 |
Voting Members | |
Voting Member 1 | |
Voting Member 1 Name | Glen Haubold |
First | Glen |
Last | Haubold |
Title | Associate VP of Facilities |
Department | Facilities and Services |
Voting Member 2 Name | Johnny Carrillo |
Voting Member 2 | |
First | Johnny |
Last | Carrillo |
Title | Fire Chief |
Voting Member 3 | |
Department | Facilities and Services |
Voting Member 3 Name | Stephen Lopez |
First | Stephen |
Last | Lopez |
Title | Police Chief |
Voting Member 4 | |
Voting Member 4 Name | Katrina Doolittle |
Department | NMSU Police Department |
First | Katrina |
Last | Doolittle |
Title | Executive Director for Environmental Health and Safety |
Department | Environmental Health and Safety |
Voting Member 5 | |
Voting Member 5 Name | Ophelia Watkins |
First | Ophelia |
Last | Watkins |
Title | Director of Transportation / Parking Services |
Department | Auxiliary Administration |
Voting Member 6 | |
Voting Member 6 Name | Justin Bannister |
First | Justin |
Last | Bannister |
Title | Asst. Director News Services and Media Relations |
Department | University Communications |
Voting Member 7 | |
Voting Member 7 Name | Minerva Baumann |
First | Minerva |
Title | Director |
Department | News and Media Relations |
Last | Baumann |
Voting Member 8 | |
Voting Member 8 Name | Tim Dobson |
First | Tim |
Last | Dobson |
Title | Executive Director |
Department | Facilities and Services |
Voting Member 9 | |
Voting Member 9 Name | Norma Grijalva |
First | Norma |
Title | Chief Information Officer |
Last | Grijalva |
Department | Information and Communication Technologies |
Voting Member 10 | |
Voting Member 10 Name | John Roberts |
First | John |
Last | Roberts |
Title | Deputy Chief Information Officer |
Department | ICT |
Voting Member 11 Name | Michael Jasek |
Voting Member 11 | |
First | Michael |
Last | Jasek |
Department | Student Affairs |
Title | Dean of Students |
Voting Member 12 Name | Jeff Witte |
Voting Member 12 | |
First | Jeff |
Title | Director/Secretary or Designee |
Last | Witte |
Department | NM Department of Agriculture |
Voting Member 13 | |
Voting Member 13 Name | Cornell Menking |
First | Cornell |
Last | Menking |
Title | Associate Provost for International and Border Programs or designee |
Department | International and Border Programs |
Voting Member 14 Name | Renay Scott |
Voting Member 14 | |
First | Renay |
Last | Scott |
Title | Dona Ana Community College President or designee |
Department | Dona Ana Community College |
Voting Member 15 Name | Ken Van Winkle |
Voting Member 15 | |
First | Ken |
Last | Van Winkle |
Title | Alamogordo Community College President or designee |
Department | Alamogordo Community College |
Voting Member 16 | |
Voting Member 16 Name | Mickey Best |
First | Mickey |
Last | Best |
Title | Grants Community College President or designee |
Department | Grants Community College |
Voting Member 17 | |
Voting Member 17 Name | John Gratton |
First | John |
Last | Gratton |
Title | Carlsbad Community College President or designee |
Department | Carlsbad Community College |
Voting Member 18 | |
Voting Member 18 Name | Wayne Savage |
Last | Savage |
Title | Facility Manager |
First | Wayne |
Department | Arrowhead Center |
Voting Member 19 | |
Voting Member 19 Name | Scott Field |
First | Scott |
Last | Field |
Title | General Counsel or designee |
Department | General Counsel |
Voting Member 20 | |
First | William |
Voting Member 20 Name | William Harty |
Last | Harty |
Title | Director, Procurement Services |
Department | Procurement Services |
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Voting Member 68 | |
Ex-officio/Non-Voting Members | |
Ex-officio/Non-Voting Member 1 | |
Ex-officio/Non-Voting Member 2 | |
Ex-officio/Non-Voting Member 3 | |
Ex-officio/Non-Voting Member 4 | |
Ex-officio/Non-Voting Member 5 | |
Ex-officio/Non-Voting Member 6 | |
Ex-officio/Non-Voting Member 7 | |
Ex-officio/Non-Voting Member 8 | |
Ex-officio/Non-Voting Member 9 | |
Ex-officio/Non-Voting Member 10 | |
Ex-officio/Non-Voting Member 11 | |
Ex-officio/Non-Voting Member 12 | |
Ex-officio/Non-Voting Member 13 | |
Ex-officio/Non-Voting Member 14 | |
Ex-officio/Non-Voting Member 15 | |
Ex-officio/Non-Voting Member 16 | |
Ex-officio/Non-Voting Member 17 | |
Ex-officio/Non-Voting Member 18 | |
Ex-officio/Non-Voting Member 19 | |
Ex-officio/Non-Voting Member 20 | |
Ex-officio/Non-Voting Member 21 | |
Ex-officio/Non-Voting Member 22 | |
Ex-officio/Non-Voting Member 23 | |
Ex-officio/Non-Voting Member 24 | |
MEETINGS & ADMINISTRATIVE SUPPORT | |
What university office/function provides administrative support to this board? | Facilities and Services / Senior Administrative Assistant |
What are the requirements for the number of meetings to be held annually? | None |
Was the requirement for the number of meetings met? | Yes |
List of Meeting Dates | July 1, 2016 - June 30, 2017 July 28, 2016 |
Major Accomplishments | • Point of distribution exercise; |
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