CONTACT INFORMATIONFor the person completing this report.
NameJohnny Carrillo
EmailEmail hidden; Javascript is required.
INFORMATION ABOUT THE BOARD
Official Name of the BoardEmergency Planning Committee
Effective date of establishment01/2012
Authorizing Body or OfficialPresident
Type of BoardStanding
Board Reports To (if applicable)Chancellor
Purpose

To study, recommend, and implement coordinated emergency preparedness and response activities for the NMSU System. The committee will plan and coordinate for potential emergent conditions brought on by both natural and manmade situations that potentially place university system personnel or assets in harm’s way. Such incidents consist of, but are not limited to weather, fire, criminal acts, and hazardous material release.

Scope of ImpactSystem
Authority

1. Serves in an advisory capacity to NMSU System Chancellor regarding potential emergent situations, including, but not limited to, review and recommendations regarding the content and administration of the university’s All Hazards Operations Plans, as well as the distinct, multi-agency, Doña Ana County / City of Las Cruces All Hazard Mitigation Plan;

2. Serves in an advisory capacity to the NMSU System Chancellor regarding administration of Policy 2.25, Emergency Preparedness and other emergency response protocols;

3. Serves in advisory capacity to the Associate Vice President of Information Technology relating to issues pertaining to the administration of Policy 2.38.1.1.8, Emergency Notification;

4. Serves collectively, or through its individual members, as a resource to the various NMSU campuses, departments and other units regarding the development and application of their respective All Hazards Operations Plans;

5. Develops and coordinates the execution of, as well as after-action-review of NMSU System and/or campus wide training exercises and scenarios, in preparation for potential, actual emergencies;

6. Conducts post-critical incident reviews with pertinent personnel, in order to facilitate improvement in the university’s emergency and administrative responses;

7. Acts collectively, or through its individual members, to coordinate with other NM agencies, municipalities, local public bodies and the community on issues involving public safety, including but not limited to emergency preparedness training, risk and loss mitigation, and emergency response to catastrophic events;

8. Acts collectively, or through its individual members, to coordinate with administrative bodies on campus charged with responsibility for university health and safety, including but not limited to the 1) Communicable Disease Preparedness Committee, 2) University Safety Committee, 3) Institutional Biosafety Committee, 4) University Radiation Safety Committee, 5) Institutional Review Board; as well as with each NMSU component or department/unit, as requested, regarding its emergency plans required by Policy 2.25;

9. Develops and recommends the adoption, or revisión, of university policies and/or protocols; and

10. Takes other action as may be directed by the NMSU Chancellor.

Chair for 2016-17 Academic Year
MEMBERSHIP
NameGlen Haubold
FirstGlen
LastHaubold
EmailEmail hidden; Javascript is required.
Co-Chair for 2016-17 Academic Year
Was there a co-chair for 2016 - 2017?Yes
Co-chair NameJohnny Carrillo
FirstJohnny
LastCarrillo
Co-chair EmailEmail hidden; Javascript is required.
NameGlen Haubold
Chair for 2017-18 Academic Year
FirstGlen
Co-Chair for 2017-18 Academic Year
LastHaubold
EmailEmail hidden; Javascript is required.
Is there a co-chair for 2017 - 2018?Yes
Co-chair NameStephen Lopez
FirstStephen
LastLopez
Co-chair EmailEmail hidden; Javascript is required.
Additional Membership Details
What university function/office is responsible for appointments?

The committee makes recommendations to the Chancellor.

Members are appointed byBy Position
Position appointment description

See above regarding self-governance.

Is membership representative?Yes
What are the terms of appointment?

Departments are represented for the life of the committee.

Please describe how the membership is representative.

Every NMSU component is involved.

Are terms staggered?No
Are members subject to reappointment?Yes
Please explain the conditions under which members are subject to reappointment.

Terms are not staggered, and these are departmental positions.

List board members for the 2016-17 academic year:For each member, provide name, title and college/department affiliation under the appropriate heading below (i.e. voting member OR ex-officio/non-voting member).
What is the process for filling vacant positions?

The permanent co-chair would contact a department that has a vacancy and request to fill that vacancy within that area.

What is the process for selecting a chair?

The permanent co-chair is the AVP of Facilities; the Executive Director of EHS, the Chief of Police and the Fire Department Chief are the rotating co-chairs.

Number of voting members20
Number of ex-officio/non-voting members0
Voting Members
Voting Member 1
Voting Member 1 NameGlen Haubold
FirstGlen
LastHaubold
TitleAssociate VP of Facilities
DepartmentFacilities and Services
Voting Member 2 NameJohnny Carrillo
Voting Member 2
FirstJohnny
LastCarrillo
TitleFire Chief
Voting Member 3
DepartmentFacilities and Services
Voting Member 3 NameStephen Lopez
FirstStephen
LastLopez
TitlePolice Chief
Voting Member 4
Voting Member 4 NameKatrina Doolittle
DepartmentNMSU Police Department
FirstKatrina
LastDoolittle
TitleExecutive Director for Environmental Health and Safety
DepartmentEnvironmental Health and Safety
Voting Member 5
Voting Member 5 NameOphelia Watkins
FirstOphelia
LastWatkins
TitleDirector of Transportation / Parking Services
DepartmentAuxiliary Administration
Voting Member 6
Voting Member 6 NameJustin Bannister
FirstJustin
LastBannister
TitleAsst. Director News Services and Media Relations
DepartmentUniversity Communications
Voting Member 7
Voting Member 7 NameMinerva Baumann
FirstMinerva
TitleDirector
DepartmentNews and Media Relations
LastBaumann
Voting Member 8
Voting Member 8 NameTim Dobson
FirstTim
LastDobson
TitleExecutive Director
DepartmentFacilities and Services
Voting Member 9
Voting Member 9 NameNorma Grijalva
FirstNorma
TitleChief Information Officer
LastGrijalva
DepartmentInformation and Communication Technologies
Voting Member 10
Voting Member 10 NameJohn Roberts
FirstJohn
LastRoberts
TitleDeputy Chief Information Officer
DepartmentICT
Voting Member 11 NameMichael Jasek
Voting Member 11
FirstMichael
LastJasek
DepartmentStudent Affairs
TitleDean of Students
Voting Member 12 NameJeff Witte
Voting Member 12
FirstJeff
TitleDirector/Secretary or Designee
LastWitte
DepartmentNM Department of Agriculture
Voting Member 13
Voting Member 13 NameCornell Menking
FirstCornell
LastMenking
TitleAssociate Provost for International and Border Programs or designee
DepartmentInternational and Border Programs
Voting Member 14 NameRenay Scott
Voting Member 14
FirstRenay
LastScott
TitleDona Ana Community College President or designee
DepartmentDona Ana Community College
Voting Member 15 NameKen Van Winkle
Voting Member 15
FirstKen
LastVan Winkle
TitleAlamogordo Community College President or designee
DepartmentAlamogordo Community College
Voting Member 16
Voting Member 16 NameMickey Best
FirstMickey
LastBest
TitleGrants Community College President or designee
DepartmentGrants Community College
Voting Member 17
Voting Member 17 NameJohn Gratton
FirstJohn
LastGratton
TitleCarlsbad Community College President or designee
DepartmentCarlsbad Community College
Voting Member 18
Voting Member 18 NameWayne Savage
LastSavage
TitleFacility Manager
FirstWayne
DepartmentArrowhead Center
Voting Member 19
Voting Member 19 NameScott Field
FirstScott
LastField
TitleGeneral Counsel or designee
DepartmentGeneral Counsel
Voting Member 20
FirstWilliam
Voting Member 20 NameWilliam Harty
LastHarty
TitleDirector, Procurement Services
DepartmentProcurement Services
Voting Member 21
Voting Member 22
Voting Member 23
Voting Member 24
Voting Member 25
Voting Member 26
Voting Member 27
Voting Member 28
Voting Member 29
Voting Member 30
Voting Member 31
Voting Member 32
Voting Member 33
Voting Member 34
Voting Member 35
Voting Member 36
Voting Member 37
Voting Member 38
Voting Member 39
Voting Member 40
Voting Member 41
Voting Member 42
Voting Member 43
Voting Member 44
Voting Member 45
Voting Member 46
Voting Member 47
Voting Member 48
Voting Member 49
Voting Member 50
Voting Member 51
Voting Member 52
Voting Member 53
Voting Member 54
Voting Member 55
Voting Member 56
Voting Member 57
Voting Member 58
Voting Member 59
Voting Member 60
Voting Member 61
Voting Member 62
Voting Member 63
Voting Member 64
Voting Member 65
Voting Member 66
Voting Member 67
Voting Member 68
Ex-officio/Non-Voting Members
Ex-officio/Non-Voting Member 1
Ex-officio/Non-Voting Member 2
Ex-officio/Non-Voting Member 3
Ex-officio/Non-Voting Member 4
Ex-officio/Non-Voting Member 5
Ex-officio/Non-Voting Member 6
Ex-officio/Non-Voting Member 7
Ex-officio/Non-Voting Member 8
Ex-officio/Non-Voting Member 9
Ex-officio/Non-Voting Member 10
Ex-officio/Non-Voting Member 11
Ex-officio/Non-Voting Member 12
Ex-officio/Non-Voting Member 13
Ex-officio/Non-Voting Member 14
Ex-officio/Non-Voting Member 15
Ex-officio/Non-Voting Member 16
Ex-officio/Non-Voting Member 17
Ex-officio/Non-Voting Member 18
Ex-officio/Non-Voting Member 19
Ex-officio/Non-Voting Member 20
Ex-officio/Non-Voting Member 21
Ex-officio/Non-Voting Member 22
Ex-officio/Non-Voting Member 23
Ex-officio/Non-Voting Member 24
MEETINGS & ADMINISTRATIVE SUPPORT
What university office/function provides administrative support to this board?

Facilities and Services / Senior Administrative Assistant

What are the requirements for the number of meetings to be held annually?

None

Was the requirement for the number of meetings met?Yes
List of Meeting Dates

July 1, 2016 - June 30, 2017

July 28, 2016
August 25, 2016
October 28, 2016
January 26, 2017
February 23, 2017
April 27, 2017

Major Accomplishments

• Point of distribution exercise;
• NMSU CART flood exercise to include follow-up on the ideas that came of the exercise;
• DAC/CLC Emergency Planning Tortugas Dam breach exercise with EBID;
• AHEOP update;
• Off-site Unified Command Post;
• Tunnel repair;
• The Outdoor Weather Warning System Siren functionality replaced by the Everbridge System;
• Spring all-NMSU emergency notification test;
• Fall all-NMSU emergency notification test;
• Draft of policy for UAS on NMSU campus;
• Emergency Evacuation Plans standardized and updated on campus;
• Start-up of bi-weekly Safety Message campaign via NMSU Hotline;
• Development of Emergency Preparedness Training module;
• Spring Fire Drills;
• Fall Fire Drills;
• Compliance testing of all fire protection and suppression systems, eye-wash and emergency showers;
• Lab and building inspections (EHS and FIRE);
• Hazardous waste removal program;
• Run, Hide, Fight. Active Shooter training;
• Fire Extinguisher training;
• CPR training. Certificate course and hands-only; and
• Aggie Safety Event at the NMSU Fire Station


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