Your Name (Point of Contact):

Heather Watenpaugh

Email (Point of Contact):

hzw@nmsu.edu

Authorizing body or official:

Provost

Type of Board:

Standing

Scope of Impact:

Campus

Board Purpose:

All University buildings and land belong to the University as a whole and are subject to assignment and reassignment to meet the institution's overall priorities and needs. The University Space Committee, which is co-chaired by representatives for the Office of the Provost and Executive Vice President and from Facilities and Services, approves all allocations of university space. Assignments are made after careful consideration of all relevant factors and consultation with the units involved.

The Space Committee is a University Board and the activities of the Committee will include:
• Review annual space utilization statistics (All space classifications are defined by the
• Postsecondary Education Facilities Inventory and Classification Manual (FICM)).
• Analyze space utilization and establish space standards for all space categories.
• Provide oversight and make recommendations to the President on specific space
• change requests.
• Assist in the development of systematic long range plans to prioritize and implement facility renovations, upgrades, and technology improvements.
• Consult with various constituents regarding space allocations (Facilities and Services custodial and maintenance staff, Facilities and Services Project Development departmental staff, faculty, students and community college campus staff and faculty as appropriate).
• Consult with the Campus Planning Committee, the President's Council and / or University Budget Committee as needed.

Board Authority:

Established by the Executive Vice President and Provost

Current Chair / Term Ends:

2021 / 2022 Co-Chairs: Provost Office (Rebecca Campbell, Associate Provost Academic Admin. through 01/2022, replaced by interim appointment James Murphy, Associate Dean for Research, College of Arts & Sciences, by Acting Provost, Renay Scott)

Describe the process for selecting the chair :

The Co-Chairs of the Space Committee are ex officio for the University Architect and selected by the Provost's office.

Incoming Chair / Term Begins (if applicable) :

Ex Officio

How are the chair and members appointed?:

Combination

Are members subject to a term appointment (three years or less)?:

Yes

What university function/office is responsible for future appointments?:

The Provost appoints the Faculty Senate representative and College and Departmental representatives from nominees submitted from their respective organizations to three year terms with no limit on the number of terms.

What university office/function provides administrative support to this board or committee?:

Facilities & Services

How often will this board or committee meet?:

Dates of meetings during the past year: September 13, 2021 December 13, 2021 March 14, 2022 June 13, 2022

Are there any requirements for the number of meetings to be held?:

Yes

In the past fiscal year, what accomplishments have been made? (if applicable):

• Required Return to Work Plans for all new Space Requests. Hired a global design firm to help us understand what campus users will expect and need upon returning to campus to better plan for on-campus space and amenities. We will be using this information to determine new expectations in a post-COVID era; to make our master plan recommendations more informed and relevant; and to develop a space optimization study with implementation plan. This process begins with campus engagement sessions to identify space needs not being met and new opportunities. As of 6/29/22 the DLR Engagement Report DRAFT, lists the following focus groups and other input from this transparent process for the NMSU Space Optimization Study:
• Student Leader Focus Group
• Faculty Senate Leadership Meeting
• Space Committee Meeting
• Space Cabinet, Chancellor’s Executive Committee
• Lunch and Learn Meetings
• Faculty/Staff Survey
• Student Survey