FY 19 Emergency Planning Committee Report

Fiscal Year 2019

Point of Contact: Katrina Doolittle kadoolit@nmsu.edu 

Established Date: 05/2009

Authorizing Body or Offical: Chancellor

Chair: Katrina Doolittle kadoolit@nmsu.edu 

Type of Board: Standing

Scope of Impact: System

Purpose:

To study, recommend, and implement coordinated emergency
preparedness and response activities for the NMSU System.
The committee will plan and coordinate for potential
emergent conditions brought on by both natural and
manmade situations that potentially place university system
personnel or assets in harm’s way. Such incidents consist of,
but are not limited to weather, fire, criminal acts, and
hazardous material release.

Authority:

  1. Serves in an advisory capacity to NMSU System Chancellor regarding potential emergent situations, including, but not limited to, review and recommendations regarding the content and administration of the university’s All Hazards Operations Plans, as well as the distinct, multi-agency, Doña Ana County / City of Las Cruces All Hazard Mitigation Plan;
  2. Serves in an advisory capacity to the NMSU System Chancellor regarding administration of Policy 2.25, Emergency Preparedness and other emergency response protocols;
  3. Serves in advisory capacity to the Associate Vice President of Information Technology relating to issues pertaining to the administration of Policy 2.38.1.1.8, Emergency Notification;
  4. Serves collectively, or through its individual members, as a resource to the various NMSU campuses, departments and other units regarding the development and application of their respective All Hazards Operations Plans;
  5. Develops and coordinates the execution of, as well as afteraction-review of NMSU System and/or campus wide training exercises and scenarios, in preparation for potential, actual emergencies;
  6. Conducts post-critical incident reviews with pertinent personnel, in order to facilitate improvement in the university’s emergency and administrative responses;
  7. Acts collectively, or through its individual members, to coordinate with other NM agencies, municipalities, local public bodies and the community on issues involving public safety, including but not limited to emergency preparedness training, risk and loss mitigation, and emergency response to catastrophic events;
  8. Acts collectively, or through its individual members, to coordinate with administrative bodies on campus charged with responsibility for university health and safety, including but not limited to the 1) Communicable Disease Preparedness Committee, 2) University Safety Committee, 3) Institutional Biosafety Committee, 4) University Radiation Safety Committee, 5) Institutional Review Board; as well as with each NMSU component or department/unit, as requested, regarding its emergency plans required by Policy 2.25;
  9. Develops and recommends the adoption, or revisión, of university policies and/or protocols; and
  10. Takes other action as may be directed by the NMSU Chancellor.

Members: 

Katrina Doolittle, Executive Director Environmental Health Safety and Risk Management

Glen Haubold, Associate VP of Facilities

Johnny Carrillo, Fire Chief

Stephen Lopez, Police Chief

Ophelia Watkins, Director of Transportaion / Parking Services 

Justin Bannister, Associate VP University Communications and Marketing Services

Minerva Baumann, Director of News and Media Relations

Tim Dobson, Executive Director Facilities and Services

Norma Grijalva, Chief Information Officer and Communication Technologies

John Roberts, Deputy Chief Information Officer

Will Waller, Interim Dean of Students

Jeff Witte, Director NMDA

Rod McSherry, Associate Provost for International and Border Programs

Renay Scott, Dona Ana Community College President

Ken Van Winkle, Alamogordo Community College President 

Mickey Best, Brants Community College President

John Gratton, Carlsbad Community College President

Wayne Savage, Facility Manager Arrowhead Center

Scott Field, General Counsel

Kathy Agnew, Director Procurement Services

How are the chair and members appointed? By position

What university function/office is responsible for future appointments? Facilities and Services / Senior Administrative Assistant

What university office/function provides administrative support to this board or committee? Facilities and Services / Senior Administrative Assistant

Are there any requirements for the number of meetings to be held? None

In the past fiscal year, what accomplishments have been made (if applicable)?  

 

• Stay Safe web site was developed and released with
Chancellor’s video and message
• NMSU CART briefing exercised three scenarios including
weather closure, hazardous chemical release and bomb threat
• NMSU CART and University Administrative Council exercised
international terrorism event
• Report summarizing exercise and follow-up actions
• Recommendation for centralized scheduling
• Recommendation for centralized travel tracking
• Managed multiple unplanned utility outages
• DAC/CLC Local Emergency Planning Active Shooter full scale
exercise conducted on Early College High School /NMSU land
• AHEOP revision finalized and manuals distributed and plan
with appendices excluded is posted on web
• Off-site Unified Command Post
• Tunnel repair
• Upgrades to Everbridge Notification System
• Spring all-NMSU emergency notification test
• Fall all-NMSU emergency notification test
• Emergency Evacuation Plans standardized and updated on
campus
• Bi-weekly Safety Message campaign via NMSU Hotline
• Delivery of online Emergency Preparedness Training module
to all faculty and staff
• Spring Fire Drills
• Fall Fire Drills
• Compliance testing of all fire protection and suppression
systems, eye-wash and emergency showers
• Lab, shop and building inspections (EHS&RM and FIRE)
• Hazardous materials management including waste disposal
• Run, Hide, Fight. Active Shooter training
• Fire Extinguisher training
• CPR training. Certificate course and hands-only
• Employee safety training online or instructor led for all new
faculty and staff
• Aggie Safety Event at the NMSU Fire Station