Fiscal Year 2021

Effective Date of Establishment:  The group became ADAC about 2002. Previously, it was the Deans Advisory Council.

Authorizing Body or Official: Provost

Scope of Impact: System

Type of Board: Standing 

Contact Information:  Joe Lakey jlakey@nmsu.edu 

Chair:  Joe Lakey jlakey@nmsu.edu 

University function/office responsible: The office of the ADAC chair provides the administrative support.

Voting Members:

Anne Hubbell, Associate Dean, Honors

Dacia Sedillo (Ex-Officio), University Registrar, University Student Records

Daniel James, Associate Dean, Business

David Smith (Ex-Officio), Associate Provost, Curriculum and Assessment Outcomes Assessment

Denise Esquibel, Associate Dean, Graduate School

Donald Conner, Associate Dean, Agricultural, Consumer and Environmental Sciences

Ellen Bosman, Associate Dean, Library

Jennifer Hodges (Ex-Officio), Director, Academic Advising

Joe Butler, Interim VP for Academic Affairs, NMSU Doña Ana

Joe Lakey, Associate Dean, Arts and Sciences

Kori Plank (Ex-Officio), Associate Registrar, University Student Records

Mark Buckholz, VP for Academic Affairs, NMSU Carlsbad

Mark Cal, VP for Academic Affairs, NMSU Alamogordo

Marlene Chavez-Toivanen, VP for Academic Affairs, NMSU Grants

Mathew Madrid (Ex-Officio), President, ASNMSU

Norma Grijalva (Ex-Officio), Chief Information Officer, ICT

Phillip Post, Interim Associate Dean, Education

Seth Miner (Ex-Officio), Director, Admissions

Shelly Stovall (Ex-Officio), Associate Provost, Program Development and Accreditation

Susan Beck, Faculty Senate Vice Chair, Faculty Senate

Teresa Keller, Associate Dean, Health and Social Services

Tony Garcia, Associate Dean, Engineering

Was the requirement for the number of meetings met? Yes

Purpose:

The Associate Deans Academic Council identifies potential improvements in academic policies and processes; discusses with affected parties and make recommendations to the Senior Vice President and Provost, the Academic Deans Council, or other decision-making authorities; and provide a mechanism to disseminate information, and address academic matters of concern to the colleges and NMSU system.

Authority: 

The Associate Deans Academic Council serves in an advisory capacity to the Academic Deans Council, the Provost, and other University Officials, regarding academic matters. ADAC proposes policy affecting academic processes (e.g., scheduling priorities and registration processes). ADAC has final approval of changes to the system regulations section of the NMSU Catalogs. The Undergraduate Curriculum Committee is a subset of ADAC that has final approval of new courses and course modifications.

Major Accomplishments:

Managed revisions to Academic (Course) Schedule in response to COVID for Fall 2020, Spring 2021 and Fall 2021 semesters, including a post-registration Fall schedule rebuild and communication plan.

Oversaw task force addressing hands-on learning (under COVID).

Identified priority classrooms for Simulcast technology.

Advised Digital Learning Office on faculty training for online learning.

NMSU Catalog system regulation updates.

Coordinated training in new Coursleaf CIM, CLSS and PIM systems for curriculum and program management.

Advised on approval process for academic schedule modifications.

Revised process for cancelling classes and contacting affected students.

Coordinatied with Academic Affairs on alignment of reporting related to accreditation with department annual performance review; student concerns management; documenting faculty credentials; catalog language on licensure programs; Provost syllabus webpage; faculty development.

Coordinated with CAASS on prerequisite errors, revised catalog language on second-degree seeking students; various aspects of enrollment management (late course additions, calling campaigns, etc.).

Coordination with faculty senate on student course survey questions related to COVID impacts. 

Dissemination of information to academic units:

Guest Presentations and discussions: Faculty Experience Tiger Team (Michael Map, July 27),

Office of Experiential Learning (Patricia Leyba and Jasiel Perez, August 24),

Navigate Student (VPSS Scott, Sept 14);

Financial Aid and UAR (Samantha Lish and Vandeen McKenzie, Oct 26),

Ad Astra (Patrick Cain, Dec 14);

Academic Misconduct Procedures (Ann Goodman, March 8),

Vax Team (Jon Webster, March 8),

Honors College (Phame Camarena, March 22);

Title IV Compliance (Vandeen, April 26);

ICT SWOT Analysis (Jon Webster, May 10).